This page reproduces the IJCAI Privacy Policy (PDF) word for word.
Thank you for visiting the web site of the International Joint Conferences on Artificial Intelligence (“IJCAI”) or the web sites of one of IJCAI’s divisions. Your privacy is important to us and we have prepared this privacy policy (“Privacy Policy”) to explain to you how we collect, use and share information we obtain through your use of our web site located at www.ijcai.org, or any other web site(s) operated by any of IJCAI’s divisions including without limitation, our Artificial Intelligence Journal Division web sites located at www.aijd.org and www.aiinternational.org/ijcai (collectively, the “Sites”). Except to the extent required under the data privacy laws of any European Union member state, this Privacy Policy does not govern our use of any information you provide to us when you call us, write to us, or communicate with us in any manner other than through the Sites. As you are aware, the Internet is global, and therefore information about you that we collect or that you submit to us, may be transferred to, processed in, and held in countries (including the United States of America) other than the one in which you reside. By using any of the Sites, you explicitly consent to such use of your information and agree to the terms of this Privacy Policy. This Privacy Policy is effective as of April 25, 2008. This Privacy Policy was last updated on April 25, 2008.
1. Information We Automatically Collect. We automatically collect certain information to help us understand how you use the Sites (which we will refer to in this Privacy Policy collectively as “Usage Data”). For example, each time you visit a Site we may automatically collect your IP address, browser and computer type, access time, the web page from which you came, and the web page(s) that you access during your visit. We may also use cookies (which are small amounts of data sent from a web server to your browser that are stored on your computer’s hard drive) to keep track of your use of the Sites, to validate your identity, to remember your password and preferences, to tailor the Sites to meet your personal interests, and to improve the quality of the Sites. We may link the information we store in cookies to some items of Personal Information (as defined below) that you provide to us through the Sites (e.g. your email address), in order to validate your identity. Generally, you can set your browser not to accept cookies or to notify you if you are sent a cookie, giving you the opportunity to choose whether or not to accept the cookie. Please note that if you do set your browser not to accept cookies, certain areas of our Sites may not function properly.
2. Information You Choose To Submit. You can visit the Sites without telling us who you are or revealing any information by which someone could personally identify you (which we will refer to in this Privacy Policy collectively as “Personal Information”). You may however, have to register with us to avail of certain products or services offered by our Sites (e.g. to subscribe for an electronic version of the journal Artificial Intelligence, as described in Section 3(b) of this Privacy Policy), and in this regard you are required to provide certain Personal Information (e.g., your first and last name, e-mail address, employer/institutional affiliation, professional title, status (e.g., student, faculty, etc.) and country of residence), and we may ask that you also provide a user name and password. We use your Personal Information to fulfill your requests for products and services, to improve our products and services, and to contact you from time to time about us, our Sites, and our products and services. By registering to become of a member of any Site, you are automatically opting in to receive emails from IJCAI.
3. Our Information Sharing Practices
(a) Generally. Except as otherwise described in this section of our Privacy Policy, we will never share your Usage Data or Personal Information (which we will refer to in this Privacy Policy collectively as “User Information”) with any third party without your permission.
(b) Elsevier B.V. If you are a member of the scientific community and you do not otherwise have access to the journal Artificial Intelligence, you may subscribe to receive an electronic version of the journal, by becoming an Associate of IJCAI through completing the online registration at the Artificial Intelligence Journal Division journal registration web site located at www.aiinternational.org/ijcai. This facility is made available through an arrangement between IJCAI and Elsevier B.V. (“Elsevier”), and upon completion of the registration, you will be provided with a token that will enable you to activate your subscription at Elsevier’s Science Direct (or successor) web site. Pursuant to such arrangement, IJCAI is required to provide your Personal Information to the extent consisting of your full name, address, email address and date of registration, to Elsevier. IJCAI is not responsible for, and does not control, Elsevier’s use of such Personal Information, and you should review Elsevier’s privacy policy and practices in this regard. You can review Elsevier’s Privacy Policy at www.elsevier.com. If you wish to terminate your subscription to the electronic version of Artificial Intelligence, you may do so by following the subscription termination procedure specified at www.aiinternational.org/ijcai. Following such termination, we will not provide any of your Personal Information to Elsevier.
(c) Aggregated Data. From time to time, we may share aggregated User Information with third parties. We will not share any aggregated data, however, in a manner that would enable the recipient to personally identify you.
(d) Service Providers. From time to time, we may enter into relationships with third parties who provide services to us (e.g., data management and storage services). In those circumstances, we disclose User Information that is necessary for such service providers to perform those services. However, we require that they maintain the confidentiality of such User Information.
(e) Your Profile. A particular Site may enable you to create a profile, include information about yourself in your profile, and designate whether you would like us to make your profile available to all other users of such Site, make your profile available only to certain users whom you have designated, or keep your profile private. We will implement the settings you select with respect to how the information in your profile is shared. If you send a message through such Site to another user, we will disclose your user name and the photo (if any) that you have added to your profile.
(f) Other Disclosure Scenarios. Notwithstanding anything in this Privacy Policy to the contrary, we reserve the right, and you hereby expressly authorize us, to share any User Information: (1) in response to subpoenas, court orders, or legal process, or to establish, protect, or exercise our legal rights or defend against legal claims; (2) if we believe it is necessary in order to investigate, prevent, or take action regarding illegal activities, fraud, or situations involving potential threats to the safety of any person or property; (3) if we believe it is necessary to investigate, prevent, or take action regarding significant abuse of the Site’s infrastructure or the Internet in general (such as voluminous spamming, denial of service attacks, or attempts to compromise the security of information); (4) to any current or future parent company, subsidiaries, joint ventures, divisions, or other companies or entities under common control with us (in which case we will require such entities to honor this Privacy Policy); and (5) if we are acquired by or merged with another entity.
4. Public Information. If you identify any User Information as public, you are authorizing us to share such information publicly. Also, there may be areas of the Sites (e.g., message boards, discussion rooms, and other online forums) in which you are able to post information that will be available to all other users of the Sites. By choosing to use these areas, you understand and agree that anyone may access, use, and disclose any information that you post to those areas.
5. Modifying and Deleting Your Personal Information. If you would like to modify or delete from our database any User Information you previously submitted to us, please let us know by following the procedure outlined on the particular Site on which you submitted such User Information. If you have any questions, please email the IJCAI contact set forth in Section 10 below. We will implement your requested changes within ten (10) business days of your request. Please note that: (1) we will not be able to modify or delete any User Information that we have already provided to Elsevier before we received your modification/deletion request; (2) any User Information that we have copied may remain in back-up storage for some period of time after your request; and (3) if you delete certain information you may not be able to order products or services in the future without re-submitting such information. Also, please note that we will maintain User Information in our database whenever we are required to do so by law.
6. Security. We have implemented reasonable measures to help protect your User Information from loss, misuse, or unauthorized access or disclosure. Unfortunately, however, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your User Information, we cannot guarantee its security.
7. Links. The Sites may contain links to other web sites, including without limitation, Elsevier’s web site(s). We are not responsible for the privacy practices of any such other web sites and urge you to review such privacy practices prior to submitting any information to such web sites.
8. Children’s Privacy. We are committed to protecting the privacy needs of children and we encourage parents and guardians to take an active role in their children’s online activities and interests. The Sites are not intended for and may not be used by children under the age of 13. We do not knowingly collect information from children under the age of 13 and we do not target the Sites to children under the age of 13.
9. Changes. We reserve the right to modify this Privacy Policy at any time, so please review it frequently. If we make material changes to this Privacy Policy, we will notify you by posting the revised Privacy Policy on our Sites, and we may provide additional notification to you of such changes, by email or by means of a notice on IJCAI’s home page. Any updated version of this Privacy Policy will be effective as of the date set forth therein.
10. Questions, Complaints and Dispute Resolution. If you have any questions or comments about this Privacy Policy, please feel free to contact us using the contact information to be found at www.ijcai.org
If you believe that we have not complied with the terms of this Privacy Policy, we will work with you in good faith to resolve your issue through the IJCAI Secretariat. We will use commercially reasonably efforts to promptly investigate, and where necessary, remedy, any such issues.
