IJCAI-01 Format Instructions for Submissions

Abstract:

The IJCAI-01 Proceedings will be printed from electronic manuscripts submitted by the authors. We accept, and in fact encourage, submissions in the final format. This file includes the style instructions for submissions. Authors should also be sure to consult the Call for Papers.

1. Introduction

For the submission of papers to the reviewing process, we require both a hardcopy and the electronic version of the manuscript. The electronic version must be a PDF (Portable Document Format) file formatted for 8-1/2" x 11" paper. No electronic submissions formatted for A4 paper will be accepted for review.

The hardcopy should be printed at 300 dpi or better using a laser printer adhering to the formatting instructions specified below. Submissions that deviate from these instructions will not be reviewed. However, authors from countries in which access to word-processing systems is limited may submit unformatted papers. The body of their submissions must be at most 6200 words, including footnotes, figure captions, tables, appendices, and bibliography. Each half-page of figures will be counted as 500 words.

1.1 Submission Title Page

Each hardcopy of a submitted paper must have a title page, separate from the body of the paper, that includes the title of the paper, the names and addresses of all authors, a short abstract of less than 200 words, a list of content areas from those given on the Call for Papers, the tracking number from the electronic submission of the title page (if any), and acknowledgments (if any). In addition, it must contain the following declaration:

``This paper has not already been accepted by and is not currently under review for a journal or another conference, nor will it be submitted for such during IJCAI's review period.''
Please do not staple the title page to the body of the paper. Because this title page is only included on the submission, and not on final accepted papers, the LATEX package does not produce it; you must produce it separately. In fact, one can use the output of the electronic paper registration system as the title page.

1.2 Word Processing Software

As detailed below, IJCAI has prepared and made available a set of LATEX macros for use in formatting your paper. If you are using some other word processing software (such as Word, WordPerfect, etc.), please follow the format instructions given below and ensure that your final paper looks as much like the sample provided as ijcai01-submit.pdf.

2. Style and Format

LATEX and BibTEX style files that implement these instructions can be retrieved electronically. (See Appendix A for instructions on how to obtain these files.)

2.1 Layout

Print manuscripts two columns to a page, in the manner in which ijcai01-submit.pdf is printed. The exact dimensions for pages are:

All measurements assume an 8-1/2´ 11" page size. For A4 hardcopies assume the 8-1/2´ 11" paper size, i.e., use the given top and left margins, column width, height, and gap and modify the bottom and right margins as necessary.

2.2 Format of Electronic Manuscript

For the production of the electronic manuscript you must use Adobe's Portable Document Format (PDF). This format can be generated, for instance, on Unix systems using ps2pdf. Under Windows, Adobe's Distiller can be used. For reasons of uniformity, Adobe's Times Roman font should be used (note that this font is about 10% denser than LATEX 's Computer Modern font). In LATEX 2e this is accomplished by putting

\usepackage{times}
\usepackage{latexsyms}
in the preamble.

Additionally, it is of utmost importance to specify the American letter format (corresponding to 8-1/2´ 11") when formatting the paper. Otherwise the paper is not printable on North American printers. When working with dvips, for instance, one should specify -t letter.

2.3 Title and Author Information

Center the title on the entire width of the page in a 14-point bold font. Because IJCAI is using blind reviewing, authors should omit their names and affiliations from their submissions. Instead, they should include their paper's tracking number and the list of content areas for their paper. See the IJCAI Call for Papers for more information about tracking numbers. Similarly, credit to a sponsoring agency should appear only on the Submission Title Page; in their final form, accepted papers may include this information on the first page.

2.4 Abstract

Place the abstract at the beginning of the first column 3.0" from the top of the page, unless that does not leave enough room for the title and author information. Use a slightly smaller width than in the body of the paper. Head the abstract with ``Abstract'' centered above the body of the abstract in a 12-point bold font. The body of the abstract should be in the same font as the body of the paper.

The abstract should be a concise, one-paragraph summary describing the general thesis and conclusion of your paper. A reader should be able to learn the purpose of the paper and the reason for its importance from the abstract. The abstract should be no more than 200 words long.

2.5 Text

The main body of the text immediately follows the abstract. Use 10-point type in a clear, readable font with 1-point leading (10 on 11).

Indent when starting a new paragraph, except after major headings.

2.6 Headings and Sections

When necessary, headings should be used to separate major sections of your paper. (These instructions use many headings to demonstrate their appearance - your paper should have fewer headings.)

2.6.1 Section Headings

Print section headings in 12-point bold type in the style shown in these instructions. Leave a blank space of approximately 10 points above and 4 points below section headings. Number sections with arabic numerals.

2.6.2 Subsection Headings

Print subsection headings in 11-point bold type. Leave a blank space of approximately 8 points above and 3 points below subsection headings. Number subsections with the section number and the subsection number (in arabic numerals) separated by a period.

2.6.3 Subsubsection Headings

Print subsubsection headings in 10-point bold type. Leave a blank space of approximately 6 points above subsubsection headings. Do not number subsubsections.

2.6.4 Special Sections

In the final version of your paper, you may include an acknowledgments section, including acknowledgments of help from colleagues, financial support, and permission to publish. However, please omit this from your submission in order to facilitate blind reviewing.

Any appendices directly follow the text and look like sections, except that they are numbered with capital letters instead of arabic numerals.

The references section is headed ``References,'' printed in the same style as a section heading, but without a number. A sample list of references is given at the end of these instructions. Use a consistent format for references, such as provided by BibTEX . The reference list should not include unpublished work. Also, when referring to your own work in the text, use the third person, rather than the first person, again, to facilitate blind reviewing. Say, ``Previously, Nebel has shown that . . .'' rather than, ``In my previous work, I showed that. . ."

2.7 Citations

Citations within the text should include the author's last name and the year of publication, for example [Cheeseman, 1985]. Append lowercase letters to the year in cases of ambiguity. Treat multiple authors as in the following examples: [Abelson et al., 1985] (for more than two authors) and [Brachman and Schmolze, 1985] (for two authors). If the author portion of a citation is obvious, omit it, e.g., Levesque [1984b]. Collapse multiple citations as follows: [Levesque, 1984a; Haugeland, 1981].

2.8 Footnotes

Place footnotes at the bottom of the page in a 9-point font. Refer to them with superscript numbers.1 Separate them from the text by a short line. Avoid footnotes as much as possible; they interrupt the flow of the text.

3. Illustrations

3.1 General Instructions

Place illustrations (figures, drawings, tables, and photographs) throughout the paper at the places where they are first discussed, rather than at the end of the paper. If placed at the bottom or top of a page, illustrations may run across both columns.

Whenever possible, illustrations should be rendered electronically or scanned and placed directly in your document pages. All illustrations should be in black and white since color illustrations may cause problems. If you cannot merge illustrations directly into your file, securely attach them to the master form with glue stick, spray adhesive, rubber cement, or white tape.

Number illustrations sequentially. Use references of the following form: Figure 1, Table 2, etc. Place illustration numbers and captions under illustrations. Leave a margin of 1/4-inch around the area covered by the illustration and caption. Use 9-point type for captions, labels, and other text in illustrations.

Do not use line-printer printouts or screen-dumps for figures - they will be illegible when printed. Avoid screens or pattern fills as they tend to reproduce poorly.

3.2 Photographs

As mentioned above, whenever possible, illustrations should be rendered electronically or scanned and placed directly in your document pages. If you need to include photographs, use only glossy black and white photographs. Color photographs do not reproduce well. (Red will reproduce as black, for example.) Photographs incur extra expense, so please use them judiciously. Do not attach photographs to the pages - leave sufficient space for them and write figure numbers in the space. Label photographs on the back with the figure number, and enclose them in a separate envelope.

4. Length of Papers

Submissions must not be more than six (6) pages. All illustrations and references must be included in the 6-page allowance. Papers that exceed this limit will not be reviewed.2

Acknowledgments

The preparation of these instructions and the LATEX and BibTEX files that implement them was supported by Schlumberger Palo Alto Research, AT&T Bell Laboratories, and Morgan Kaufmann Publishers.


A. Using LATEX

A LATEX style file for version 2e of LATEX that implements these instructions has been prepared, as has a BibTEX style file for version 0.99c of BibTEX (not version 0.98i) that implements the citation and reference styles here.

The relevant files are available from the IJCAI server via the World-Wide Web, anonymous ftp, and email. As these files may be changed to fix bugs, you should ensure that you are using the most recent versions.

To retrieve the files use one of the following methods:

World-Wide Web

Using a WWW client program, retrieve the files


http://ijcai.org/data/ijcai01-submit.tex
http://ijcai.org/data/ijcai01.sty
http://ijcai.org/data/named.bst
http://ijcai.org/data/ijcai01-submit.pdf

Ftp
For ftp access proceed as indicated here. Ftp syntax varies from host to host so your interaction may be different.

%ftp ijcai.org
Name: anonymous
Password: <your email address>
ftp> cd pub/ijcai
ftp> get ijcai01-submit.tex
ftp> get ijcai01.sty
ftp> get named.bst
ftp> binary
ftp> get ijcai01-submit.pdf
ftp> quit

Electronic mail
Send the following messages with the file name as the subject (You can only retrieve one file per mail message):

To: info@ijcai.org
Subject: file name

Further information on using these styles for the preparation of papers for IJCAI-01 can be obtained by contacting:
Bernhard Nebel
Institut für Informatik
Albert-Ludwigs-Universität Freiburg
Georges-Köhler Allee, Geb. 52
D-79110 Freiburg
Germany

ijcai-pc@informatik.uni-freiburg.de

References

[Abelson et al., 1985] Harold Abelson, Gerald Jay Sussman, and Julie Sussman. Structure and Interpretation of Computer Programs. MIT Press, Cambridge, Massachusetts, 1985.

[Brachman and Schmolze, 1985] Ronald J. Brachman and James G. Schmolze. An overview of the KL-ONE knowledge representation system. Cognitive Science, 9(2):171--216, April--June 1985.

[Cheeseman, 1985] Peter Cheeseman. In defense of probability. Proceedings of the Ninth International Joint Conference on Artificial Intelligence, pages 1002--1009, Los Angeles, California, August 1985. International Joint Committee on Artificial Intelligence.

[Haugeland, 1981] John Haugeland, editor. Mind Design. Bradford Books, Montgomery, Vermont, 1981.

[Lenat, 1981] Douglas B. Lenat. The nature of heuristics. Technical Report CIS-12 (SSL-81-1), Xerox Palo Alto Research Centers, April 1981.

[Levesque, 1984a] Hector J. Levesque. Foundations of a functional approach to knowledge representation. Artificial Intelligence, 23(2):155--212, July 1984.

[Levesque, 1984b] Hector J. Levesque. A logic of implicit and explicit belief. In Proceedings of the Fourth National Conference on Artificial Intelligence, pages 198--202, Austin, Texas, August 1984. American Association for Artificial Intelligence.

About this document ...

IJCAI-01 Format Instructions for Submissions

This document was generated using the LaTeX2HTML translator Version 99.1 release (March 30, 1999)

Copyright © 1993, 1994, 1995, 1996, Nikos Drakos, Computer Based Learning Unit, University of Leeds.
Copyright © 1997, 1998, 1999, Ross Moore, Mathematics Department, Macquarie University, Sydney.

The command line arguments were:
latex2html -show_section_numbers -split 0 -no_navigation ijcai01-submit.tex

The translation was initiated by Bernhard Nebel on 2000-11-20
Postediting was done 2000-11-24 by Bernhard Nebel


Footnotes

... numbers.1
This is how your footnotes should appear.
... reviewed.2
Each accepted paper will be allowed six pages in the proceedings; up to two additional pages may be purchased at a price of $250 per page.


Bernhard Nebel
2000-11-20